Bookkeeper

Description

IVIX is looking for an experienced Bookkeeper to join our Finance team.

The role includes end-to-end responsibility for accounts payable, vendor management and payments, coordination of employee business travel, and full ownership of the Mesh expense management platform.

This position combines hands-on accounting responsibilities with ongoing support for employees and vendors in Israel and abroad.

About the company

IVIX is a global technology company developing an AI-powered platform that helps government authorities identify illicit economic activity, combat tax evasion, and fight financial crime.

By combining artificial intelligence, advanced data analytics, and Open-Source Intelligence (OSINT), IVIX enables government agencies in the US and around the world to uncover hidden economic activity.

About the postion

Accounts Payable & Vendor Management

• Manage day-to-day accounts payable activities, including receiving, reviewing, and recording vendor invoices.
• Coordinate invoice approval processes with relevant stakeholders.
• Prepare and process vendor payments in local and foreign currencies.
• Set up new vendors, maintain vendor records, and collect required documentation.
• Perform vendor account reconciliations and monitor outstanding balances.
• Support monthly closing activities, including accruals, prepaid expenses, and vendor aging reports.
• Respond to vendor and employee inquiries regarding invoices and payments.
• Work with Priority ERP and DOKKA for invoice processing.

Business Travel & Mesh Management

• Coordinate employee business travel, including bookings, changes, and cancellations.
• Serve as a point of contact for employees regarding business travel and expenses.
• Take full ownership of the Mesh platform, including user management, permissions, corporate cards, and approval workflows.
• Monitor employee expenses, collect missing receipts, and ensure accurate expense categorization.
• Monitor travel expenses in accordance with company policies.
• Reconcile and synchronize expense data with the accounting system.
• Provide employee training and ongoing support for Mesh.

Requirements

• Level 2 Bookkeeping Certification - required; Level 3 - an advantage.
• At least 3 years of accounts payable experience in global high-tech companies.
• Experience managing local and international vendors and processing payments in multiple currencies.
• Full proficiency in Priority ERP - required.
• Good proficiency in Excel.
• Good English skills, particularly reading and writing.
• Strong organizational skills, attention to detail, personal accountability, and the ability to work independently.
• Strong interpersonal and communication skills, a service-oriented approach, and the ability to learn quickly.

Nice to Have

• Experience with Mesh or a similar expense management platform.
• Familiarity with DOKKA.
• Experience coordinating employee business travel.
• Experience supporting monthly closing processes and accruals.