Global Travel Coordinator

Description

Coralogix is a modern, full-stack observability platform transforming how businesses process and understand their data. Our unique architecture enables in-stream analytics without relying on expensive indexing or hot storage. We provide comprehensive monitoring of logs, metrics, traces, and security events, including APM, RUM, SIEM, and Kubernetes monitoring, helping businesses improve operational efficiency and reduce observability costs by up to 70%.

About the Role

We are looking for a proactive and experienced Global Travel Coordinator to join our team for a temporary maternity leave cover position, with the option of a long-term extension.

In this role, you will manage global employee travel, oversee travel-related expenses and coordinate company offsite events, and work closely with employees, Finance, travel agencies, and external vendors. This is an opportunity to take ownership of travel operations in a fast-paced, global high-tech environment, ensuring smooth travel experiences while maintaining cost efficiency and compliance with company policies.

What You’ll Do

Global Travel Management

• Coordinate all aspects of employee travel, including flights, accommodation, and ground transportation.
• Manage the company’s travel management system, ensuring a smooth booking process and tracking travel expenses and policy compliance.
• Support employees with travel bookings, reimbursement procedures, and travel safety guidelines.
• Provide real-time support to employees during their trips, resolving travel disruptions and unexpected issues.
• Partner with the Finance team to ensure accurate travel expense reporting and processing.
• Ensure compliance with company travel policies, budgets, and safety requirements.
• Build and maintain relationships with travel agencies, hotels, and other travel service providers.
• Negotiate competitive rates and favorable terms with vendors to optimize travel spending.
• Identify opportunities to reduce costs and improve travel processes.

Company Offsites & Events

• Plan and coordinate company offsites, from destination research and venue selection to vendor negotiations.
• Arrange accommodations, meeting spaces, catering, and transportation according to event requirements.
• Ensure all event logistics are managed efficiently, within budget, and in line with company policies.

Process Improvement & Operational Support

• Monitor travel industry trends and best practices to identify opportunities for improvement.
• Recommend and implement initiatives to streamline travel operations, improve the employee experience, and maintain compliance with relevant policies and regulations.
• Support broader operational activities and projects within the Finance Operations team

Requirements

• 3+ years of experience in travel coordination or a related role, ideally in a global, high-tech, or corporate environment.
• Willingness to work flexible hours when needed to support global travel requirements.
• Experience with MESH travel management software is a strong advantage.
• Excellent written and spoken English.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Excellent communication, negotiation, and relationship-building skills.
• Experience with travel booking systems and tools.
• Strong problem-solving skills and the ability to work independently in a fast-paced, cross-functional environment.
• Flexibility to handle unexpected changes and travel disruptions.