Office Manager

Description

At Utila, you’ll help build the modern, enterprise-grade platform that powers digital asset operations for more than 300 global institutions. Our technology secures $15B+ in monthly transaction volume and has protected over $100B to date, and we’re growing fast, backed by $50M in funding and a rapidly expanding customer base.

We work on mission-critical systems that demand innovation, precision, and deep technical expertise. If you’re excited by complex challenges, want to work with exceptionally strong teammates, and are looking to make a real impact on the future of financial technology, you’ll feel right at home here.

Join us, and help build something big.

Role Overview

We’re looking for a highly organized, hands-on, and proactive Office Manager to take full ownership of our day-to-day office operations and help create a smooth, efficient, and enjoyable workplace experience.

As our Office Manager, you’ll be the go-to person for everything related to the office, from managing vendors and service providers, maintaining our workspace, and keeping the kitchen stocked, to coordinating company-wide travel and managing our travel & expense platform, Mesh.

This is a hands-on role that requires strong organizational skills, attention to detail, and the ability to manage multiple priorities and stakeholders independently.

Responsibilities

Office Operations & Administration

• Own the day-to-day operations of our Tel Aviv office, ensuring everything runs smoothly and efficiently.
• Own relationships with vendors, suppliers, and service providers, managing ongoing services and ensuring a high standard of service.
• Coordinate office maintenance, facilities, and operational needs from start to finish.
• Own office inventory, supplies, and purchasing, ensuring the office is fully equipped and well maintained.
• Manage office-related expenses, invoices, and ongoing administrative processes.
• Serve as the go-to person for day-to-day administrative and operational needs, working closely with HR, Finance, Legal, and other teams when needed.
• Identify operational issues proactively and find practical solutions quickly.

Travel & Expenses

• Take full ownership of employee travel management, including flights, accommodation, transportation, and other business travel arrangements.
• Coordinate travel for employees across different locations and time zones.
• Own and manage Mesh, our travel and expense management platform, including employee expenses, reimbursements, invoices, and ongoing administration.
• Support employees with travel and expense-related questions and ensure processes are handled efficiently and accurately.

Requirements

• 1–2 years of experience in office management, administration, operations, or a similar role.
• Experience working with vendors, suppliers, and service providers.
• Ability to work under pressure in a fast-paced environment.
• Strong organizational skills and exceptional attention to detail.
• Hands-on approach with a strong sense of ownership and accountability.
• Excellent communication and interpersonal skills.
• Experience managing business travel and employee travel arrangements- advantage
• Experience with travel & expense management platforms; experience with Mesh is a strong advantage- advantage
• Comfortable managing invoices, expenses, purchasing, and administrative processes.
• Ability to work independently, prioritize effectively, and handle multiple tasks in a fast-paced startup environment.
• Fluent English – written and spoken.