Executive Assistant - Maternity leave replacement

Description

Navina is a fast-growing digital health SaaS company that’s on a mission to transform the way physicians interact with patient data. Thousands of clinicians across the United States already use Navina’s AI-powered solution that transforms complex and fragmented patient data into concise “patient portraits" and actionable clinical insights at the point of care. With Navina, physicians experience less burnout, reduce missed diagnoses, and can devote more time to giving better care to their patients.

Navina has been named one of the Top 100 AI companies globally by CB Insights and made the list of the Top 50 Digital Health startups. We are already working with industry-leading value-based organizations including Privia Health and Agilon.

We seek a highly organized and proactive Executive Assistant to support the Co-Founders. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will be responsible for calendar management, meeting preparation and follow-ups, travel arrangements, confidential document handling, and other critical executive support tasks.

Responsibilities

• Provide regular reports to the CEO and CTO, including daily task plans, project updates, and meeting follow-ups to ensure task prioritization.
• Manage complex calendar scheduling, optimize time, and resolve conflicts proactively.
• Plan and book international travel, including flights, hotels, ground transportation, visas, and itineraries. Be prepared to adjust plans as needed.
• Assist with fundraising activities and investor relations, including preparing materials and coordinating meetings.
• Prepare meeting agendas, compile information packages, and ensure executives are well-prepared.
• Track and manage expenses and process reimbursements.
• Planned and executed corporate events.
• Attend meetings, take detailed minutes, and ensure follow-up on action items.
• Serves as the primary liaison between executives, clients, and vendors, ensuring professionalism.
• Proofread, edit, and format presentations, reports, and other documents.
• Coordinate event logistics, including reservations, transportation, and entertainment arrangements.
• Manage incoming and outgoing communication, including emails and calls.
• Handle other duties as assigned by management.

Requirements

• 5+ years of experience as an Executive Assistant at the C-suite level.
• Proficiency in Google Suite and Slack and strong technology skills.
• Excellent written and verbal communication skills in Hebrew and English.
• Strong organizational and time management skills, with the ability to multitask effectively.
• Proactive problem solver with a positive and professional attitude.
• Experience in booking complex travel and handling last-minute changes.
• Flexible availability, including after hours and weekends as needed.

You don’t need to meet 100% of the requirements to be a great fit. We believe in hiring people, not just checklists, and we value potential as much as experience. If this role excites you, we’d love to see your application!